• Quote and Bid Requirements

    Supplies, Equipment, and Services

    Federal Funding

    $0 – $10,000                  One written/formal quote is required

    $10,001 – $114,500       Three written/formal quotes are required.  Current bid limit per public contract code 20111 $99,100 (2022) adjusted annually

      

    $114,501 – up                 Formal bidding including advertising and Board award of contracts as required under Public Contract Code 20111, adjusted annually.

                                              A piggyback bid can also be utilized once it has been approved.

     

    All Other Funding

    $0 - $25,000                   One written/formal quote is required

     

    $25,001 - $114,500       Three written/formal quotes are required

     

    $114,501 – up                 Formal bidding including advertising and Board award of contracts as required under Public Contract Code 20111, adjusted annually.

                                              A piggyback bid can also be utilized once it has been approved.

    If you are utilizing the pricing on a procurement contract that has been board-approved you will not be required to get a quote up to the public contract code 20111 bid limit. These procurement contracts have been competitively bid and they meet the requirements of the public contract code.

    All Apple products must be purchased directly from Apple.  Request a quote for all technology items by submitting a ticket.  Requisitions submitted without a quote will be held until the Technology Department has provided a quote. This will delay the processing of your order.

    Signing a proposal or quote is not an authorization for a vendor to proceed. Under no circumstances should anyone sign a proposal or quotes received from a vendor and allow the vendor to proceed without a completed purchase order. A District purchase order referencing a proposal or quote is the only authorization a vendor should receive in order to proceed. A proposal or quote is never authorization for a vendor to perform services.

    District personnel who contact vendors directly and initiate the purchase of goods and services are in direct violation of Governing Board policy and legal statutes. As specifically stated by Board Policy 3310:

    "All district purchases for supplies, materials, equipment or leasing of equipment, or other services to be performed shall be channeled through the district purchasing department on the appropriate district forms.... All purchases made or contracts let or authorized not in accordance with the above-prescribed channels and/or procedures shall remain the personal liability of the individual(s) who initiated the purchase agreement with the vendor."

    Goods and/or services purchased or ordered without proper authorization are considered unauthorized purchases for which the district has no legal liability or obligation to pay vendor claims.