• WCCUSD Procurement Guidelines for Goods and Services

    When making a purchase using public funds you must always follow the most restrictive guideline.  As a public entity, we have to abide by both Federal and State guidelines as well as any local mandates and our own board policies.  Below illustrates our district policies regarding the procurement of supplies, equipment, and services.

    Federal Funding

    • Micro-Purchases for purchases costing less than $10,000
      • 1 quote required
      • Distribute purchases equally among qualified suppliers, to the extent practicable
    • Small Purchases for purchases between $10,000 and $114,500 (adjusted annually on January 1st)
    • Quotes must be obtained from three qualified sources.

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    All Other Funding

    • Purchases costing less than $25,000
      • 1 quote required
      • Distribute purchases equally among qualified suppliers, to the extent practicable
    • Purchases between $25,001 and $114,500 (adjusted annually on January 1st)
    • Quotes must be obtained from three qualified sources.

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    All Funding

    • Piggyback bid – Purchases over $114,500, but can be utilized for any Amount

               Another public entity has already gone through a formal bidding process

    • Must have the complete bid package from the soliciting agency
    • Must include a BID Analysis
    • Requires Board Approval

     

    • BID/RFP Competitive bidding for amounts $114,500 (adjusted annually) and above
    • Formal Request for Proposal (RFP) with pre-determined evaluation methods for an adequate number of qualified sources.
    • Must have a written method for conducting technical evaluations of the proposals and selecting the proposal that is most advantageous to the district, with price and other factors considered.

     

    • Board-approved procurement contract
    • The district has procurement contracts that can be utilized by sites and departments for the procurement of supplies, equipment and services.
    • These contracts are for specific vendors, by utilizing these contracts no quotes are required.

    **If you are making a purchase that exceeds the bid limit of $114,500 (Adjusted annually) please contact the purchasing department for further instructions. **

    Any consultant services contract that exceeds $50,000 ($25,000 for unrestricted general fund and LCAP) must be board approved before the purchase will be processed by the purchasing department.

    Any purchase that exceeds $114,500 (Adjusted Annually) must be approved by the board before the purchase will be processed by the purchasing department.